DETAILED PROGRAM CHECKLIST FOR COURSE MANAGERS

Step 1: Purchase a Donation Bin for the counter at your cashier station:

A suggested contact: http://www.azardisplays.com
Item#206001 (9” X 5” X 5”; w/ letter-size insert)
Save this quality bin for use each year.

Step 2: By March 22 each year, contact Amy (via email):

If you are a new participant: Please give Amy your name and mailing address so that she can send you the prior described posters and customer donation forms.
If you are a returning participant: Please indicate that you are onboard for the coming year and any quantity change needed in customer donation forms.

Step 3: Select a customer prize for your “drawing”

Grand Prize: Be creative; customize this gift. If possible, “trade out” for merchandise through another local merchant. Suggestions: a restaurant meal for two and night at a local resort; or a ride on a local attraction and a round of golf for two.
Secondary Prizes: As you see fit. These could be rounds of golf and/or a T-shirt.

Step 4: Prior to event, educate your cashiers:

Regarding the benefiting charities: Please review with your employees the three charities we are supporting—especially how each support our troops and veterans. Have your team review the website of each charity.
Regarding our suggested procedures at the point of purchase: Please review the material in “Step 5” with your employees.

Step 5: Cashier Suggestive Selling at point of purchase:

To encourage customer participation: Near the completion of selling a round of golf (or retail, food/beverage item) to a group, have your cashier pull out a “customer donation form” and ask the customer:
- If a credit card transaction-- “Would the customer like to donate a dollar to benefit three charities, which support our wounded, their families and the survivors of fallen military members -- automatically placing them in the running for a drawn prize?” Suggestion: these $1 transactions could be entered in your cash register on a separate, designated key (perhaps the “Misc. Income- non taxable” key); this extra dollar tagged on to the total sale.
- If a cash transaction/ when your cashier is giving back cash change: “Would you like to make a cash donation to benefit 3 charities, which support our wounded, their families and the survivors of fallen military members? A cash donation of $1 or more automatically places you in the running for a drawn prize.” Suggestion: These donations need not be run into the cash register, but rather the customer can place any cash amount in your donation bin—located near the cash register.
If the customer donates at least $1.00:
- Thank the customer.
- Pull out a provided, colored “Customer Donation Form” and allow the customer to sign the front of the form.
- If the customer would like to register for the drawing—simply have them place their phone number and/or email address on the back of the form.
- Per the Manager’s direction, neatly place the signed customer’s donation form on the wall or counter (using a putty, which will not pull paint off)—to further encourage participation.
If the customer does not donate:
- Be pleasant, smile, thank them and carry on as normal-- showing them where the first golf hole is located, etc.

Step 6— After Memorial Day

Cash Donations: Count the total amount collected in the “donation bin”, during the entire two or three-week period.
Credit Card Donations: Add up the total “Misc. Revenue—non taxable” items that were run through your cash register as “Misc. Income—non taxable” during the subject period.
Cut Checks to Charities: Take the total cash and credit card donation amounts collected, divide the amount 3 ways and send the proceeds directly to the recommended charities—addresses found in the “Benefiting Charities” page.
Perform your free drawing: From the collected “Customer Donation Forms”, make your drawing and send the prize(s) to the winner(s).